ZeroTouch Invoice Automation Software

ZeroTouch Invoice Automation Software

ZeroTouch Invoice Automation Software is a cutting-edge solution designed to revolutionize how businesses handle invoices. This software leverages advanced technologies like optical character recognition (OCR) and artificial intelligence (AI) to automate the entire invoice processing workflow. From capturing invoices to extracting data, matching purchase orders, and approving payments, ZeroTouch ensures a seamless, touchless process that eliminates manual intervention and reduces errors.

Benefits

Faster Invoice Turnaround and Approvals

ZeroTouch Invoice Automation Software significantly speeds up the invoice processing time. Invoices are automatically captured through email or uploads and entered into the system using OCR. AI matches invoice data with purchase orders and goods receipts almost instantly, triggering automated approval workflows. This reduces processing time from days to hours, improving cash flow planning and vendor satisfaction.

Reduced Human Errors and Data Inaccuracies

Manual data entry is a major source of errors in invoice processing. ZeroTouch eliminates the need for manual input by using AI and machine learning algorithms to extract, validate, and match invoice data accurately. This drastically reduces error rates, resulting in fewer payment disputes and a smoother accounts payable cycle.

Lower Processing Costs and Operational Overhead

By adopting ZeroTouch, companies can reduce their cost per invoice by up to 60-70%. The system handles repetitive tasks, allowing finance teams to focus on analysis and decision-making. This leads to significant cost savings on labor, paper, storage, and error correction.

End-to-End Visibility and Real-Time Tracking

ZeroTouch provides real-time dashboards that show the status of each invoice, whether it’s pending, approved, paid, or flagged for review. Every action taken is recorded in a digital log, ensuring full traceability. This helps finance leaders make faster, data-driven decisions with clear visibility into invoice aging, pending approvals, and vendor payment schedules.

Compliance, Audit Readiness, and Reduced Fraud Risk

ZeroTouch ensures that every invoice follows a predefined workflow and every step is automatically logged. Built-in controls can detect duplicate invoices, unauthorized vendors, or payments outside policy thresholds. This makes audit processes faster and easier, maintains compliance, and reduces the risk of financial fraud.

Scalability Across Locations and Volumes

ZeroTouch scales effortlessly with business growth. Whether a company processes hundreds or tens of thousands of invoices monthly, the system adjusts to volume without increasing headcount or infrastructure. This allows businesses to grow their vendor base and transaction volume without worrying about bottlenecks or added overhead.

Stronger Vendor Relationships and On-Time Payments

By enabling faster and more accurate payments, ZeroTouch ensures vendors are paid on time and disputes are minimized. Automation also allows vendors to check payment status through self-service portals, reducing dependency on AP teams. This improves vendor trust, better contract terms, and fewer inquiries or escalations related to payment status.

Support for Remote and Distributed Teams

ZeroTouch allows the entire invoice workflow from capture to approval to be managed digitally and securely from anywhere. Cloud-based platforms ensure accessibility and business continuity across locations, making finance teams productive regardless of their location.

Intelligent Insights and Continuous Improvement

ZeroTouch offers analytics and reporting features that highlight bottlenecks, frequent discrepancies, and process delays. This data can be used to improve vendor compliance, negotiate better terms, or optimize approval workflows, turning accounts payable into a strategic function supported by insights and automation.

Use Cases

Streamlining Invoice Processing for Large Enterprises

Large enterprises dealing with high volumes of invoices can benefit significantly from ZeroTouch. The software automates the entire process, from capturing invoices to extracting data, matching purchase orders, and approving payments. This ensures faster turnaround times, reduced errors, and lower processing costs.

Enhancing Compliance and Audit Readiness

Businesses in regulated industries can use ZeroTouch to ensure compliance with tax laws and internal controls. The software provides secure audit trails and compliance support, making audit processes faster and easier. This reduces the risk of financial fraud and ensures consistent compliance.

Improving Vendor Relationships

By enabling faster and more accurate payments, ZeroTouch helps businesses improve vendor relationships. Vendors can check payment status through self-service portals, reducing dependency on AP teams. This leads to better contract terms and fewer inquiries or escalations related to payment status.

Supporting Remote and Distributed Teams

ZeroTouch allows finance teams to manage the entire invoice workflow digitally and securely from anywhere. This is particularly beneficial for businesses with remote or distributed teams, ensuring business continuity and productivity regardless of location.

Additional Information

TYASuite Integration

ZeroTouch Invoice Automation Software is part of TYASuite, a comprehensive cloud-based ERP platform. TYASuite offers solutions for procurement, inventory management, purchase orders, vendor management, quotations, sales orders, asset management, invoice management, and compliance. Its integration with ZeroTouch ensures seamless workflows and enhanced efficiency across various business functions.

AI-Powered OCR and Customization

TYASuite enables OCR functionality at a company-specific level. The system is trained to understand each company’s invoice structure by using real invoice data submitted to the platform. This ensures accurate data extraction and mapping to financial systems, reducing the need for manual data correction.

Smart Email Integration

TYASuite supports direct email-based invoice capture through IMAP integration. Once configured, the system automatically retrieves invoices from a designated email inbox, maintaining a centralized, secure flow of invoice intake without human touchpoints.

Real-Time Dashboard and User-Level Control

TYASuite provides real-time status updates on invoice processing, including processed and unprocessed invoice counts, duplicate detection alerts, and email dashboard statistics. This granular visibility ensures that no invoice goes unprocessed and helps maintain end-to-end control without requiring spreadsheets or email threads.

Easy ERP Posting and Workflow Integration

Once invoice data is reviewed and confirmed, TYASuite seamlessly posts it into the financial system. The platform supports multi-level workflows, automatic validations, and approval routing, enabling faster invoice clearance while maintaining full compliance. This integration makes TYASuite's solution truly end-to-end in delivering touchless invoice processing.